From time to time, you will want to post files that are not
in html format. In most cases, your students, staff, and parents will not be
able to open these files unless they have the original application; for
example, if you post a Publisher file, a visitor can open it only if he has
Publisher installed on his computer. NOTE: In some cases, your customer can
open a file created in a specific application (like PowerPoint) even if he
does not have that application. He could download and install a free PP
viewer, or you can save the file within a portable “viewer” that is
downloaded along with your file.
You have three options when you need to post information
that is in non-html files:
-
Assume that your visitor will have both the appropriate
application and a compatible version. This is often true for Word
and Excel, less often for PowerPoint, and rarely for Publisher.
Post the link the same way you post a link to an html file.
-
You can convert the file to html. In some cases,
this works fine; however, in many situations the file's layout will be
entirely lost. You will need to experiment.
-
Convert the file to pdf (portable document format).
All visitors can download and read pdf files with the free Adobe Reader.
Although there are several third-party converters (some free and some
fairly cheap), the easiest and best way to create pdf files is with
Acrobat Professional 8.0 (academic license and CD about $100).
The pdf format is essential when your document must be printed out
exactly the way you intended. This process is covered in
another class.
POSTING AND UPLOADING NON-HTML
FILES
First, experiment by clicking the links to the files below
and noting the different responses. Then convert these example
files--Word, Excel, PowerPoint, and Publisher--to html. Compare the
original with the conversions; note the differences in appearance and the
differences in the sizes. Later, post the original files to your
website. (These files can be downloaded from the class website or
accessed in the workfiles folder on the fileserver.)
Word
Excel
Publisher PDF
PowerPoint PowerPoint as HTML
PowerPoint as MHT
PowerPoint as PDF
CAUTION: If you decide that you need to post the file in its
original application or in the pdf format, follow the same procedure that
you use for html links. However, when you upload the file, there is one
difference: If the file is open on your computer when you try to upload it,
you could get an error message--or maybe you'll just think it was uploaded
when it wasn't. Close non-html files before you upload them!
COPYING SELECTIONS OF NON-HTML
FILES AND PASTING INTO FRONTPAGE
| If you copy a selection of a non-html file and
paste it into your html file in FrontPage, be sure to proof the
webpage carefully. Sometimes the formatting of the original is
not what you will want on your webpage, for example, font
formatting (family, size, and color) and table formatting. To
strip the formatting--all formatting!--use the Paste
Special command.
Copy the selection. Click Edit | Paste Special
and select Normal paragraphs with line breaks. |
|
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POSTING POWERPOINT
PRESENTATIONS ON A WEBSITE
